Privacy Policy

Effective Date: April 16, 2025
Last Updated: April 16, 2025

Thank you for visiting https://scholarship.uwlf.org, the official scholarship platform of United We Lead Foundation (UWLF). Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website and submit scholarship applications.

1. Information We Collect

Scholarship Applications

When you submit an application through our forms, we collect the personal information you provide, which may include:

Full name
Email address
Phone number
Mailing address
Personal statement and essay responses
Uploaded documents such as transcripts, photo, proof of enrollment, and letters of recommendation

This data is collected via Gravity Forms and stored securely within our website database for the purpose of reviewing scholarship eligibility and processing applications.

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to help detect spam.

An anonymized string (hash) created from your email address may be sent to the Gravatar service to check if you are using it. See the Gravatar privacy policy here.

2. Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS). Visitors can download and extract location data from images on the website.

3. Cookies

We use cookies to improve user experience.

If you leave a comment, you may opt-in to save your name, email, and website in cookies. These last for one year.
When you log in, we use cookies to save login and screen display choices.
If you log out, those cookies will be removed.
Editing or publishing an article stores an additional cookie that expires after one day.

4. Embedded Content from Other Websites

Articles or pages may include embedded content (e.g. videos, forms, images). Embedded content behaves as if you visited the originating website and may collect data, use cookies, and track interactions.

5. Who We Share Your Data With

We do not sell or share your data with third parties for marketing purposes.
Application data may be shared internally with our scholarship selection committee.
If you request a password reset, your IP address is included in the reset email.

6. How Long We Retain Your Data

Scholarship applications and uploaded documents are retained for the duration of the scholarship cycle and stored securely.
Comments and their metadata are retained indefinitely.
Registered user information is stored in user profiles and can be managed by administrators.

7. What Rights You Have Over Your Data

You may request to:

Receive a copy of the personal data we have about you
Update or correct personal information
Request deletion of your data (except data we are legally required to retain)

To make a request, contact us at: info@uwlf.org

8. Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service. Application data is stored securely on our web server and accessed only by authorized staff and reviewers.

9. Security

We implement appropriate technical and organizational security measures to protect your personal data, including:

Role-based access control
Secure form submissions
Encrypted backups

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a new “Effective Date.”

11. Contact Information

If you have any questions about this Privacy Policy, please contact us:

United We Lead Foundation
Email: info@uwlf.org
Website: https://scholarship.uwlf.org